Europaudvalget 2024-25
EUU Alm.del Bilag 636
Offentligt
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Updated version ahead of the JPSG meeting on 3-4 November 2025
JPSG Written and Oral Questions
Guide for Members
INTRODUCTION
The Joint Parliamentary Scrutiny Group on Europol (JPSG) brings together Members of
national parliaments and the European Parliament to fulfil the scrutiny and oversight on the
activities of Europol including fundamental rights.
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The JPSG meets at least twice a year and is Co-Chaired by the European Parliament and the
parliament of the country holding the rotating Presidency of the Council of the European Union.
Due to the Danish opt-out in the field of Justice and Home Affairs, the role of the Danish
Parliament in the JPSG is limited. According to the Rules of Procedure of the JPSG, this
implies that the Danish Parliament shall not co-chair the meetings of the JPSG nor be
represented in the Presidential Troika
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.
Therefore, the Polish Sejm and Senate will also co-organise and co-chair the JPSG meeting
during the Danish presidency of the Council in the second half of 2025.
RIGHT TO ASK QUESTIONS
Article 4.2. of the JPSG Rules of Procedure:
Right to ask questions
Members of the JPSG may address both oral and written questions to Europol. Written
questions may also be asked outside the meeting framework and independently of items listed
on the agenda and shall be answered within an appropriate timeframe. The questions shall
reflect the mandate of the JPSG as defined in Regulation (EU) 2016/794 (Europol Regulation).
These questions shall be relayed to Europol after their admissibility has been checked by the
Co-Chairs and the question is deemed to be in line with the Europol regulation. A further written
reply can be requested in case the answer to an oral question is deemed insufficient.
The Rules of Procedure of the JPSG in its Art. 4 (4.2) set up the right to ask questions as part
of the scrutiny tasks. Members of the JPSG – individually or jointly - may address questions to
Europol. There are two categories of questions: written and oral ones.
Both oral and written questions shall reflect the mandate of the JPSG as defined in Regulation
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The JPSG was constituted pursuant to Art. 51 of Regulation (EU) 2016/794 (Europol Regulation) and
Art. 88 TFEU.
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Art. 3.1. of the JPSG RoP: ‘When
the Parliament of the Member State holding the rotating presidency
of the Council of the European Union is not taking part in the Europol Regulation, the JPSG shall be
presided jointly by the Parliament of the Member State previously holding the rotating presidency of the
Council of the European Union and the European Parliament.’
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(EU) 2016/794 (Europol Regulation). These questions shall be relayed to Europol after their
admissibility has been checked by the Co-Chairs and once they are deemed to be in line with
the Europol Regulation.
WRITTEN QUESTIONS
The Members of the JPSG are invited to send their written questions by email to the JPSG Co-
chairs. During the second semester of 2025 the contact details are:
European Parliament:
Mr Javier ZARZALEJOS, Co-Chair of the JPSG, Chair of the Committee on Civil Liberties,
Justice and Home Affairs,
[email protected].
Polish Parliament:
Mr. Konrad FRYSZTAK, Co-Chair of the JPSG and Head of the Polish Sejm’s Delegation to
the JPSG, Sejm of the Republic of Poland,
[email protected]
Mr Kazimierz M. UJAZDOWSKI, Co-Chair of the JPSG and Head of the Polish Senate’s
Delegation to the JPSG, Senate of the Republic of Poland,
[email protected]
Requirements to submit written questions:
Written questions may be asked outside the meeting framework and independently of items
listed on the agenda and shall be answered by Europol within a six-week timeframe. The text
submitted to the Co-Chairs as a written question addressed to Europol shall be explicitly
marked as a ‘Written Question’. An email of confirmation of the receipt of a (set of) written
question(s) shall be sent from the mailbox:
[email protected],
with a
copy to
[email protected]
With regard to the JPSG meeting of 3-4 November 2025, please send any written questions
by
22 September 2025.
Step one – Admissibility
The Co-Chairs decide whether or not the written questions meet admissibility requirements
within a week. The Member raising non admissible questions is informed via email without any
further delay together with a written explanation.
Step two – Europol
The Co-Chairs - in line with Art. 4 (4.2) of the JPSG Rules of Procedure - submit the admissible
written questions via the JPSG LIBE Secretariat mailbox to Europol asking for a reply within a
six-week timeframe.
Should the written questions not be clear enough, Europol may ask the Co-Chairs via the
JPSG LIBE Secretariat for further clarifications on them. In that case, the Co-Chairs ask the
Member to explain in more detail the substance of his/her questions. The clarification should
be sent within a week by the Member who submitted the question.
All JPSG Members are informed about admissible written questions after their submission to
Europol by the Co-Chairs via e-mail as part of the meeting documents for the upcoming JPSG
meeting and the IPEX website.
Step three - receipt of the reply
Europol sends the reply to the Co-Chairs via the JPSG LIBE Secretariat.
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The Co-Chairs transmit the reply to all JPSG Members via e-mail as part of the meeting
documents for the upcoming JPSG meeting and publish it on the IPEX website.
Step four - possible further clarification
In case the reply is not satisfactory to the Member who submitted the question, the Member
may inform the Co-Chairs on this. The Member can ask a follow up written question to which
the same six week requested timeframe applies. If the Member prefers, the point raised in the
question could instead be addressed orally during the following JPSG meeting in the
exchanges with Europol. At that meeting, the Member concerned can ask for further
clarifications.
ORAL QUESTIONS
The Members of the JPSG may, during the appropriate point on the agenda of the JPSG
meeting ask Europol oral questions linked to the listed topics on the agenda. In case Members
wish to notify Europol beforehand on the content of their specific question as to enable Europol
to provide a more detailed answer, they can do so following a similar approach as for written
questions and contact the Co-Chairs.
To make sure that they can get a detailed reply, Members may send their oral questions to the
Co-Chairs by email two weeks before the JPSG meeting. The text submitted to the Co-Chairs
as an oral question addressed to Europol shall be explicitly marked as an ‘Oral Question’ to
be replied to in the framework of the next meeting. An email of confirmation of the receipt of a
request will be sent from the mailbox:
[email protected],
with a copy to
[email protected]
With regard to the JPSG meeting of 3-4 November 2025, please send any oral questions by
20 October 2025.
Step one – admissibility
The Co-Chairs decide whether or not the oral questions, submitted by JPSG members to notify
Europol beforehand on their content, meet the admissibility requirements.
The Member who submitted the oral question or Co-Chairs communicate the admissible
questions at the meeting.
Step two - Europol
In case Members have sent their oral questions to the Co-Chairs by email beforehand, the Co-
Chairs forward the questions to Europol via the JPSG LIBE Secretariat mailbox and request a
reply to the admissible oral questions at the meeting.
Step three – reply
Europol replies on the oral questions at the meeting. In case Europol requires more time to
reply, sending additional replies in writing within a six-week timeframe may be suggested.
Step four - follow up
In case the oral reply is deemed insufficient by the Member who presented the question, the
Member may ask Europol to consider the oral question as a written question and request a
written reply within a six-week timeframe.
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